Purchase Order

Keep track of your materials and costs

Creating purchase orders take just a few simple steps and once created, all important details pertaining to a purchase order are tracked and stored for later review or analysis. You want a purchase order application to be simple, yet provide you with the flexibility to tailor data fields and reports to your business with the highest level of tracking ability.

What does your Purchase Order look like today? What could it look like tomorrow?

TODAY:

Entering PO’s is a manual job that doesn’t integrate with your accounting software

TOMORROW:

  • Data you enter in the PO automatically populates across the rest of the Spectrum® applications. Remarks are even populated from the purchase order to the accounts payable remarks field
  • Committed costs are automatically updated and reflected in job cost reports when you enter a purchase order
  • You can breeze through purchase order data entry by automatically choosing standard items like shippers, instructions and terms

TODAY:

You are limited in editing, choosing terms, and even by how you can view purchase order information

TOMORROW:

  • You can add, change, or delete line items within the purchase order
  • Each line item can have its own discount entered
  • You can identify specific terms for payments, shipping and FOB shipping points
  • Choose to view PO’s that have been received by PO number, by job, or by vendor

TODAY:

Purchase orders are entered, but you don’t automatically keep track of received material vs requested material

TOMORROW:

  • Important information like when you ordered the material, when it is supposed to be delivered, and when it was actually delivered are tracked
  • Quantity of material and dollar amounts are tracked from the order you place to the order you receive for an accurate balance due
  • You can track your inventory quantity receipts before you are billed by the vendor
  • You can track and view lump sum and unit price PO’s
  • Enter and track proposed purchase orders, so you are ready to bid at any time

Reports Available:

  • P.O. Status
  • Purchase Order Form
  • P.O. Receiving History
  • P.O. Receiving
  • Stock Price Variance

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